Accounts Receivable Specialist
Long Island City, NY- Hybrid, NY, US
Airtek Environmental LLC is a trusted environmental consulting firm founded in 1988 and headquartered in Long Island City, New York. The company provides comprehensive environmental investigation and management services, specializing in asbestos, lead, and mold testing, laboratory analysis, environmental site assessments and environmental safety training. With decades of experience and a strong focus on regulatory compliance and client service, Airtek has successfully supported major construction and development projects across New York City Metropolitan Area.
Purpose
The AR Specialist is responsible for the invoicing and collection process within the company.They generate invoices, call clients to collect payments, provide report data for tracking AR progress, and reconcile accounts.The AR Specialist communicates billing and payment collection issues with other departments and outside vendors.
Key Accountabilities
- Under the direction of the Sr. Accounting Manager, collect and prepare client information for the purposes of billing for services rendered, invoice delivery, on time collection and AR tracking.
- Track payments and ensure that all invoices are paid timely.
- Contact clients for outstanding invoices and provide information to facilitate payment.
- Reconcile accounts and resolve any discrepancies.
- Communicate with other departments or outside vendors regarding billing and payment collection.
- Provide accurate monthly revenue calculations for booking into the company's general ledger under tight deadlines.
- Update and maintain customer information in the accounting system, including Mapping customer payment terms records.
- Assist with month-end close and year-end audit preparation.
- Provide customer service support to clients or customers with billing inquiries.
- Engage with global colleagues in Legal, Account Management, Finance, and other parties to resolve billing issues promptly.
- Meet all billing deadlines designated by customer expectations and contractual agreements.
- Perform additional accounting, billing, and administrative duties as assigned.
- Work and partner with other internal and external departments to resolve issues.
Experience and Qualifications
- Minimum Associates degree in Accounting, Finance or Economics. Related field considered.
- 3+ years of experience in billing and/or accounts receivable role
- Proficiency in Microsoft Office (Word, Excel, Outlook, Teams and Power Point) and experience with accounting software such as QuickBooks, SAP, and/or Unanet experience preferably.
- Excellent written and oral communication skills.
- Solid organizational skills, attention to detail and ability to multitask.
- Ability to work on several projects simultaneously and under tight schedules.
- Demonstrated ability to deliver on assigned responsibilities through pursuing excellence,impeccable attention to detail, and use of effective interpersonal and communication skills.
- Flexibility to adapt to shifting priorities, manage deadlines, and support dynamic initiatives in fast paced environment.
- Demonstrate Problem Solving & Analysis and possess sound and proven business acumen.
- Inquisitive self-starter and quick learner; adaptable to learn new processes, concepts, and skills.
- Strong written and verbal communication skills.
The workplace
Since 1932, we’ve been who people turn to in tough times. That’s a huge responsibility. It’s also a
huge opportunity. McLarens is a premier independent loss adjusting and forensic technical services
firm, with a global network that delivers consistently excellent service supported by deep local
expertise.
Our work spans industries and the globe. From disaster relief to aviation, engineering to natural
resources, our people get everything they need to impact lives on a global scale. We take our
development seriously and offer careers that empower our people to strive for bigger goals and
reach new heights. And we’ve got the expertise to help them get there: our Loss Adjusters boast an
average of over 20 years' experience.
We’re building a culture where talent shines. Where ambition is everything. And people come first.
It's your career, so why compromise?
What Drives Us:
At McLarens, our commitments shape every experience- for our clients, our people, and the
communities we serve.
• Purpose: Positively impacting people and communities across the globe.
• Progress: Excellence, expertise, and growth opportunities.
• Place: Our culture of empowerment, support and belonging.
The Benefits:
Our people live by a shared set of values: Excellence, Teamwork, Respect, Knowledge, Thought
Leadership, and Accountability. Together, they contribute to an inclusive culture that will help you
thrive.
Here’s what else we offer:
• Compensation: Competitive salary and performance-related incentives.
• Development: Access to technical training, global knowledge-sharing, and career growth
opportunities.
• Wellbeing & Flexibility: Support to balance professional and personal life (e.g., hybrid work,
flexible schedule where applicable).
• Global Exposure: Opportunity to work with colleagues and clients across different countries.
• Inclusive Culture: A collaborative environment where your voice and contribution are valued.
Individual progress, global purpose. It’s all here at McLarens.
Our Company is an equal employment opportunity employer. The Company’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, genetic information, religion, national origin, age, disability, veteran status, or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
Nearest Major Market: Brooklyn
Nearest Secondary Market: New York City