Cash Applications Specialist

Summary

The Cash Application Specialists - will process high volumes of transactions and remittances, scanning, invoicing, and reconciling. Reconcile account receivables, perform collection management processes, and post payments reconciliation. Create monthly reports for relevant stakeholders and management, observing all relevant regulations.

Essential Duties and Responsibilities

• Review and reconcile all Unapplied Cash within the current Vision system and apply accordingly.
• Facilitate the manual posting of EDI payments, incoming wire payments, lockbox and credit card kick-out payments, entering miscellaneous credits to customer accounts, other miscellaneous posting needed.
• Provide customer facing interaction to accomplish correct payment posting the first time. 
• Central Collections (i.e. Collection Specialist) in clearing the Unapplied Cash and credit card kickouts. 
• Responsible for purging receipts monthly within the current Vision system and ensuring all cash receipt batches are posted.
• Monitor the end to end cash applications process to ensure timely and accurate posting of cash to customer accounts minimizing reposting or rework.
• Provide guidance in cash posting to analyze department processes and transactions along with researching and forwarding credit card chargeback issues to the appropriate location and department
• Address payment issues like double payments or other discrepancies
• Analyze current customer credit card requests to identify gaps that could result in overpayments or duplications.
• Create regular reports to accurately track financial information
• Perform periodic audits of the general ledger and company financial documents
• Recommend steps to correct these gaps and implement throughout the company.
• Educate coworkers on new processes as they are defined.
• Engage in collection management processes as necessary
• In conjunction with the Collections Manager, recommend improvements on cash posting to improve cash flow for the company. 
• Monitor financial controls and communicate potential areas of financial exposure to management in the areas of customer check, credit card transactions and cash posting kick-outs.
• Function as lead liaison to drive operational initiatives and projects for process improvements in Cash Posting 

Skills & Abilities

• Motivated problem-solver who can collaborate effectively on larger teams and possesses accurate data entry skills and an eye for detail. 
• Proven analytical skills - defining problems, collecting relevant data, drawing valid conclusions, and recommending improvement.
• Ability to think through complex situations and use sound judgment to make decisions with limited direction
• Clear communication and written communication skills, strong interpersonal
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Acts on items beyond formal job responsibilities. 

Qualifications

• Preferred Associates Degree in Accounting/Business or equivalent experience. 
• Minimum 3+ years of experience in Accounts Receivable and/or Business environment. 
• Experience with General Ledger account reconciliations.
• Experience in Accounts Receivable and Cash Applications.
• Knowledge of Vision or similar system preferred.
• Exceptional organizational and time management skills with the ability to prioritize multiple assignments and competing deadlines 
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook) 

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department throughout the company. 

Benefits

This position includes a competitive salary, paid vacation, holidays, and full health benefits including medical, dental, life, disability and a 401(k) plan with company match.